Venue Database, Partnerships & Booking Coordination Specialist

Help finalize Crave Locally's Loudoun County venue database, visit venues in person, build relationships with wineries, farms and lodging partners, and help shape itineraries and customer bookings.

Location: Loudoun County, Virginia / Hybrid
Engagement: Part-time contractor / consultant
Hourly rate: $20 per hour
Posted: September 13, 2026

Apply for this role

About Crave Locally

Crave Locally is an agritourism discovery and booking platform connecting visitors with wineries, farms, breweries, lodging, dining, and other countryside experiences across Northern Virginia.

With support from Loudoun County, Crave Locally is developing a comprehensive and highly structured database of local agritourism venues designed to make it easier for visitors to discover experiences that match their specific needs and interests.

At the center of this work is Crave Locally's proprietary venue database, which captures 214 structured data fields per venue and supports personalized discovery, itinerary development, curated packages, and booking.

Objective of the assignment

Crave Locally is seeking a highly organized, detail-oriented, and personable Venue Database, Partnerships & Booking Coordination Specialist to support the continued development and finalization of the Loudoun County venue database, coordinate with local tourism businesses and stakeholders, assist in creating visitor itineraries and packages, and support customer bookings.

This is not solely a research or data-entry role. The assignment requires someone who is comfortable speaking directly with venue owners, tourism partners, concierge teams, and customers — building relationships, asking questions, following up, and coordinating multiple parties to deliver a strong visitor experience.

Database research and quality assurance
In-person venue verification
Venue and partner outreach
Itinerary and package development
Booking fulfillment and customer coordination

Stage 1 — Primary data collection

Venue profiles are developed through structured desk research using public and online sources. Research covers core information across Crave Locally's database, including venue characteristics, amenities, visitor policies, family and pet suitability, accessibility, food and beverage offerings, activities, event capabilities, booking requirements, sustainability features, and other factors relevant to visitor decision-making.

Stage 2 — Site visits & verification

Selected venues are visited in person to confirm what desk research cannot: the feel of the place, seating and shade, accessibility in practice, how families and dogs are actually received, and the details that make an itinerary work on the day.

Qualifications & skills

Excellent research, fact-checking, and organizational skills
Strong attention to detail and ability to work with structured data
Experience with Airtable, databases, CRM systems, spreadsheets, or similar tools
Strong written and verbal communication skills
Confidence speaking with business owners, hospitality professionals, tourism partners, and customers
Comfortable making phone calls, conducting outreach, asking follow-up questions, and building professional relationships
Strong customer-service orientation
Ability to coordinate multiple businesses and moving pieces simultaneously
Good judgment and problem-solving skills
Familiarity with Loudoun County, Northern Virginia, tourism, hospitality, wineries, farms, lodging, or agritourism is highly desirable
Ability to conduct site visits within Loudoun County
Reliable transportation for assignments requiring in-person visits

Working arrangement & compensation

The assignment combines remote research and database work, partner and customer communications, and targeted in-person venue visits within Loudoun County. Work will generally be organized around assigned venues, outreach priorities, customer requests, and package-development needs.

Compensation is $20 per hour. Scheduling is flexible, although some assignments may require availability during normal business hours, evenings, or weekends depending on venue operations, customer bookings, and scheduled site visits.

Structured venue database
Research and data definitions
Existing venue records
Site-visit questionnaires
Venue outreach and onboarding materials
Itinerary and package information
Booking and partner coordination materials

What you'll gain

Hands-on exposure to Loudoun County's tourism and agritourism ecosystem
Direct interaction with wineries, farms, lodging providers, hospitality businesses, and tourism stakeholders
Experience in tourism product and itinerary development
Experience supporting real customer bookings and visitor experiences
Opportunity to contribute to the development of a growing local tourism platform
Potential for continued work in venue partnerships, customer experience, business development, community engagement, or tourism operations as Crave Locally grows

Apply

Attach your CV and tell us a little.

No cover letter needed — just answer the questions below in your own words. Short and honest is perfect.

Full name *Email *Phone (optional)Where are you based? (optional)

LinkedIn or portfolio (optional)

Attach your CV * (PDF or Word, up to 10 MB)

Why are you interested in this opportunity with Crave Locally? *Please share what interests you most about the role and our work in Loudoun County tourism and agritourism.Describe any relevant experience you have in tourism, hospitality, wineries, farms, lodging, customer service, research, data collection, or partner outreach. *If you do not have directly relevant industry experience, please say so and briefly describe any transferable experience.What is your availability? *Please indicate the days and times you are generally available, including whether you are available on weekdays, evenings, and/or weekends.Are you comfortable communicating directly with business owners, partners, and customers by phone, email, and in person? *Please briefly describe any experience you have with outreach, customer service, relationship management, or coordination.Are you able to travel independently to venues throughout Loudoun County for site visits when needed? *This role involves both detailed database work and coordinating multiple partners for customer bookings and itineraries. Which part of the role are you most interested in, and why? *Yes, I'd like to stay connected. Add me as a Crave Locally subscriber so I hear about future opportunities, new experiences and local wine country news.